Compliance & safety
Compliance enforced in the data — not just in a PDF
Retention, access restrictions and audit trails are enforced by the database itself, so a missed step can't quietly create a violation.
| Area | Authority | How Haulsky handles it |
|---|---|---|
| Driver qualification files | 49 CFR 391.51 | Per-driver dossier with document types, issue/expiry dates, verification and alerts. Kept for employment + 3 years. |
| Hours of service | 49 CFR Part 395 | HOS and ELD data ingested from your provider with the source device recorded; supporting documents linked. |
| Drug & alcohol testing | 49 CFR 382.401 | Results classified at entry so retention follows the rule: 5 years for positives/refusals/return-to-duty, 2 years for negatives. |
| Clearinghouse | 49 CFR 382.701 | Pre-employment full and annual limited queries tracked with due dates. |
| MVRs | DPPA (18 U.S.C. § 2721), FCRA | Restricted to safety roles, every disclosure logged with its permissible purpose, never exposed in portals. |
| Medical certificates | 49 CFR 391.43; ADA | Minimum-necessary access; hidden from general driver profiles. |
| Driver phone use | 49 CFR 392.80 / 392.82 | Driver app auto-locks while moving; server refuses free-text messages from a moving truck. |
| Financial records | IRS record retention | Invoices can't be deleted; closed fiscal periods are locked against edits. |
Legal holds
Place a hold and the automatic purge skips those records until it's released — and both actions are audited.
Expiry radar
CDLs, medical cards, MVR reviews and annual inspections in one list, sorted by what expires first.
Audit-ready
A hash-chained log of every change. Verify its integrity with one click before an audit.
Regulatory references are provided for orientation and are not legal advice. Retention periods should be confirmed with your counsel and DOT compliance advisor.